TruckerIntelligence Feature Overview

TruckerIntelligence is offline FMCSA fleet data software for Windows that helps dealership and OEM sales teams find trucking fleets in their territory, generate targeted trucking sales leads, understand each account, log activity, and research fleets on the web without leaving the app.

MAPINTEL Coverage

MAPINTEL is the map-based view inside TruckerIntelligence. It plots fleets on a territory map for all 50 U.S. states, the District of Columbia, Puerto Rico, Guam, and the U.S. Virgin Islands so users can visually scan where fleets are clustered and how dense a state or region is before they start calling. Records for Canada, Mexico, military fleets, American Samoa, and the Northern Mariana Islands are still available in the database for filtering and export, but they are not included in the map to keep the view clean and responsive.

FLEETFOCUS Filters

FLEETFOCUS controls how tight the view is on the current territory. With no filters applied, users see every fleet in the state or region that matches the base criteria, which is useful for understanding the total market. When a rep starts to work, FLEETFOCUS lets them filter on company name, center city and radius, power units, trailers, drivers, operation type, and listed cargo tags such as refrigerated, flatbed, dry van, liquids, or construction. As filters are adjusted, both the data table and MAPINTEL map recalculate against the same filtered set so the map and table always show one consistent view. Clearing filters returns the system to the full state or territory.

FLEETINTEL Account Detail

FLEETINTEL is the detail panel for a single fleet. It presents the core FMCSA census fields in a clean layout, including legal name, doing business as name, address, city, state, ZIP code, phone, email when available, USDOT number, operation type, cargo hauled, power units, trailers, and driver counts. From FLEETINTEL, reps can start a new Activity Log for the account, reopen existing Activity Logs, launch DATAPORTAL to research the fleet on the web, and export company-level history when they need a focused review of one customer without the rest of the territory on screen.

ACTIVITYHUB Mini CRM

ACTIVITYHUB turns Activity Logs into a lightweight mini CRM. Each fleet gets a running history of interactions with a Subject line, notes for key points and decisions, and clear next steps. When a rep clicks Save Log, the entry is added to the account history and linked back to the fleet in both FLEETINTEL and the territory table. If a follow-up is needed, the rep can Flag for Follow-up and set a specific date. The system tracks the follow-up status as Scheduled, Due Soon, or Overdue and uses visual styling in the table and Activity Log panel to highlight fleets with open commitments so users know which accounts need attention.

ACTIVITYHUB Focus Modes

ACTIVITYHUB Focus Modes let reps slice their current FLEETFOCUS result set by behavior instead of just data. In All Focused Results mode, every fleet that matches the FLEETFOCUS filters is visible. Customers With Logs mode limits the view to fleets that already have Activity Logs on file, which is useful for account management. Active Follow-Up Flags mode shows only fleets with outstanding follow-ups, so reps can focus on open commitments. Follow-Up Flag Due Soon mode prioritizes urgency by highlighting fleets with follow-ups scheduled in the next few days. These modes allow users to pivot between prospecting and follow-up work without changing their underlying filters.

Visual Priority System

The Visual Priority System makes follow-up status obvious at a glance in both FLEETINTEL and the main table. Fleets with no Activity Logs retain the neutral color treatment, while fleets with history are highlighted. When a fleet has a follow-up flagged as Due Soon or Overdue, the company row and the related Activity Log card upgrade to a more urgent styling so the account stands out in the list. Within the Activity Log history, each flagged entry shows a status pill indicating whether it is Scheduled, Due Soon, or Overdue. When a follow-up is completed, Mark Done clears the flag, returns the log to a standard history state, and removes it from the active focus sets.

Excel Gateway Exports and Imports

The Excel Gateway handles data in and out of TruckerIntelligence while preserving a consistent column layout. Global exports push the current FLEETFOCUS result set to Excel with all columns plus latitude and longitude centroids so sales and management teams can run pivots, filter lists, review coverage, and build follow-up work plans. Activity Log exports create a complete history file of every log across the database, including timestamps, subjects, notes, follow-up dates, and follow-up status for audit, coaching, and territory reviews. A dedicated export for open follow-up flags focuses on work that is still in motion, while a company-level export lets users pull history for a single account.

Import Activity Logs lets managers merge ACTIVITYHUB exports back into the local database on another licensed machine, so teams can move account history across laptops without copying raw databases. The importer checks for unchanged, native TruckerIntelligence Excel files and rejects altered structures to protect data integrity.

DATAPORTAL Research Window and Security

DATAPORTAL is the in-app research window wired to the current fleet. It opens FMCSA company snapshot pages, SAFER profiles, Google searches, and Google Maps routes with one click so users can research fleets, confirm addresses, and plan travel while staying locked on the same account in FLEETINTEL and MAPINTEL. Common tasks like opening the FMCSA census page, building a Google search for the fleet name, and launching a map route all run through DATAPORTAL.

The DATAPORTAL frame is hardened to protect local data. It runs without admin-level access, blocks pop-ups and new windows, and disables standard file downloads from external websites. The only allowed download inside the shell is the built-in PDF export generated by TruckerIntelligence. When a full browser session with extensions and bookmarks is needed, the Open in External Browser control hands the current URL off to the machine’s default browser and closes the in-app view, keeping FMCSA data, license keys, and Activity Logs isolated from whatever loads on the public web.